Documents which are sent or received as part of an e-mail are called an attachment. These documents are attached to the e-mail as a single or a collection of files with typical document formats such as PDF, DOC or ODT. Simple files as well as executable program files can be sent as an attachment to an e-mail. Often enough though, e-mail systems have an upper limit to the size of the attachment, usually a few megabyte. Bigger files can sometimes not be sent as an e-mail attachment. Even if there are no problems in sending the files there may be a problem with receiving them, because the recipient's e-mail system refuses to receive the files on account of them being too big. In this case, the only option is to make the files available as a download via an ftp- or web server and send the recipient a download link.
bitfarm-Archiv DMS can send documents either as a PDF directly from the Archive Viewer or in their original format. Additionally it offers functions to comfortably "collect" documents and send them as a larger e-mail later on, or to add all documents into a single large PDF with loads of pages to send as one file. It also simplifies archiving incoming e-mails with attachments. The attachments are treated as individual files in the archive, but can be viewed and found as part of a corresponding e-mail through an automatic link at any time. In bitfarm-Archiv attachments, like any other document, can also be added or linked to processes, commisions or projects. Depositing them in the archive can also be made automatic according to certain rules.
The automatic collection of e-mails from a POP3 e-mail account and the automatic processing of received e-mails and attachments is possible with bitfarm-Archiv Document Management. For instance, all e-mails sent to firstname.lastname@example.org can be sorted directly into the corresponding archive via DMS, which then triggers a corresponding order workflow.