What are the problems & disadvantages of manual filing systems & document management?
Classic Document Management Problems
At the beginning, many companies manage their documents with the classic mixture of paper and file storage. As the company grows and with it the volume of documents and information, this system usually quickly reaches its limits.
In addition, it is difficult to comply with the legal requirements for proper archiving in this way. Documents must always be archived in the original format. This means that it is not sufficient to print and file an electronic document..
The inconsistent filing also creates a number of problems, the negative effects of which increase as more documents are managed in this way. Essentially, the following areas can be identified, which are adversely affected by traditional filing:
Nobody knows where document are when they are being processed. The non-uniform data basis forces users to look for information in many different systems.
And the Solution?
A Document Management System in general or bitfarm-Archiv Document Management in particular solves all these problems or does not even let them arise. Start with the digital management of your documents as early as possible. This creates structure and transparency at all levels of your company.
Last but not least, both individual employees and the entire company benefit from faster and more efficient processes.Workflows can be automated with the help of a DMS and the search for documents and information is also accelerated many times over. In addition, all authorized employees can also access documents that are currently being processed.