Always on time from now on
Open Source Contract Management
In addition to the administration of commercial and technical documents, Contract Management is one of the elementary functions of a Document Management System. In the Enterprise Version, our license-free DMS offers a range of practical functions.
Many contracts are automatically renewed after a defined term, unless they are terminated. These include rental and lease agreements, subscriptions, fixed-term employment contracts, mobile phone contracts and many others. Due to the large number of existing contracts, it can be difficult and elaborate, especially in larger or growing companies, to keep track of the associated terms and notice periods. If contracts that are no longer needed are not terminated on time, they cause unnecessary running costs. That doesn't have to be the case.
Create contract files
A contract rarely consists of a single static document. Rather, a contract file usually contains additional attachments, supplements, correspondence and termination letters. The administration of contracts is therefore a dynamic process in which it is particularly important that additional elements can be assigned quickly and securely to a contract already in the system. bitfarm-Archiv assigns a unique internal contract number for each new contract. This contract number is used for all metadata, such as the name of the contract partner, address, date of conclusion, duration, subject matter of the contract and much more. If a supplement is added to the DMS, the user receives suggestions for existing contract numbers on the basis of a few details. The following assignment is a matter of seconds.
Starting from each contract document, the corresponding contract file can be called up completely with one click. Of course, the respective users only see the parts of the contract that they are authorized to access.
„The bitfarm-Archiv DMS is an enrichment for us. The fact that we can call up contracts quickly and also send them out is innovative both for us as employees and for the company.“Nadine Hnida, contract management, POLO Motorrad.