…don't search – find!
Document Managament System Benefits

Document Managament System Benefits: The Future is Digital

Fast and targeted access to relevant information is an important success factor for modern companies. Especially in times of globalized competition and decreasing margins, meaningful information management systems represent an investment in a company's competitiveness and future viability. A document management system such as bitfarm-Archiv helps to reduce operating costs and increase productivity by bundling information that can be retrieved quickly in any situation.

The structured and central filing of documents also improves controlling and thus the transparency of processes. Information, whether to the management or within the scope of customer service, is possible at any time. Long searches for documents and information on file servers and in file folders are a thing of the past with a powerful DMS. If you want to learn about the basic functions of a DMS, we gladly invite you to your YouTube series (please enable english subtitles).

Benefits of document management systems at a glance

  • Faster access to information due to automatic creation of a company-wide, searchable knowledge database without media disruptions

  • Optimisation of work and document processes

  • More transparency with improved controlling options

  • More efficient customer service

  • Improved quality of transaction processing

  • No need for distribution copies

  • Error minimisation

  • More document security - less document loss

  • Cost reduction with growing business volume

  • Less space required

  • Relief of e-mail systems

  • Compliance with legal regulations and compliance requirements such as GoBD, DSGVO, HIPAA, etc.

  • Increase of employee motivation through the use of modern technology and reduction of monotonous filing and search activities, thus more time for creative and demanding tasks.

What other benefits speak for a document management system?

Furthermore, thanks to a document management system, each document is also available at any number of locations. If the paper file is only in the next office, the problem is still manageable. But if documents are exchanged between offices in Germany and Austria, or even internationally, it quickly becomes confusing. Every employee can access the documents to which he or she has rights at all locations with just one click.

The environmental aspect is also another important point in favor of the software. The paperless office can save a lot of paper, which in turn protects the environment. Not only the paper is eliminated, but also the required storage space, which can be very cost-intensive.

Another important advantage that administrators and users appreciate, is the fast recovery of accidentally deleted data. A good DMS also has automatic versioningm which allows you to quickly return to old versions created by yourself or another user. This is a great advantage especially when a document has been accidentally overwritten with new content.

Benefits Document Management System List

Further reading about the benefits of document management systems

Are you interested in more  information about the benefits of document management system?

bitfarm-Archiv Documenten Management