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bitfarm Informationssysteme GmbH – Privacy Policy

Protection and security of personal data are a high priority for our company. Thus, collection, storage and usage of such personal information only happens strictly according to the regulations of valid data protection laws. In the following, we provide you with information regarding the processing of your personal data within the context of the use of our website.

1. Anonymised collection and processing of data

Every time our website is accessed, our web server automatically collects log file data which are internally saved and transmitted to us via browser. The following data are collected:

These data are collected and processed in anonymised form. We are not able to trace the data back to a specific individual. The object of collecting and processing these information is to evaluate it for internally system-related and statistical purposes. A transfer to a third party does not take place, neither for commercial nor for uncommercial reasons. An exception applies if the transfer is necessary because of legal requirements.

2. Pseudonymised collection and processing of data, regarding this website

If you are registered at our website, we will still collect and save the aforementioned data in pseudonymised form. This information will be exclusively linked to a internally used characteristic, but will never be linked to your name or other identifiers. There will be no allocation of data to your specific person at any time. The purpose of collecting and processing data in pseudonymised form is the creation of usage profiles; in order to design our offers and advertisements in line with your needs.

If you do not wish a usage profile to be created, it is possible to object. You will find further information regarding this under the heading „Right of objection and revocation“.

3. Use of cookies

Our website uses so-called „session cookies“ to facilitate its usage for you. Cookies are small text files that will be put down on your computer and saved by your browser. By using cookies, our web server is able to recognize your browser and personal settings on our website and its subpages. It is also possible that it will recognize parts of the login data to make it easier for you to use our website and to log in automatically. Our cookies do not retrieve any personal information from your hard drive; neither do they compromise your computer or any of the data saved on it. In fact, most browsers are configured to automatically accept cookies. You can switch to your browser’s settings if you want to generally refuse cookies, disable or delete them. Alternatively, you can set your browser to ask before setting a cookie. In any case, every cookie set by us will be deleted from your computer after each session.

4. Use of personal data

Personal data will only be collected or processed if you voluntarily give it to us, e.g. in line with an enquiry. By making use of all available technical and organizational measures, any personal data that are provided to us will be secured so that they are not accessible for third parties. Nevertheless, if you want to send sensitive data or information, we recommend to do so by mail. Complete data security cannot be guaranteed if you choose to send data via e-mail.

4a. Data protection notice regarding YouTube

For embedding videos on our website, YouTube comes to use as our provider. These videos are embedded in advanced data protection mode. Still, as most websites do, YouTube also uses cookies to gain information about their website’s visitors. YouTube uses the collected data, among other things, to record video statistics, to prevent fraud and to improve usability. Also, this leads to a connection to the Google network „DoubleClick“. If you play a video, further data processing operation could follow, on which we have no influence. Additionally, should you be logged in to your YouTube account, you would allow them to directly associate your surfing behavior to your personal profile. You can prevent this situation by logging out of your account before watching the video. For further information regarding data protection on YouTube, please refer to:

5. Rights of access, rectification, blocking and deletion of data

Upon request, we will inform you about any of your personal data we have saved, about their origin and recipient, as well as the purpose of storage, all according to Art. 15 GDPR (Right of access by the data subject). You can get these information by contacting us.

If the legal preconditions are met, your rights include rectification, blocking and deletion of the data. Please consult the address below.

6. Rights of objection and revocation

You have the right to object, on grounds relating to your particular situation, at any time to processing of personal data, e.g. by revoking the creation of usage profiles. In this case, we will refrain from processing your data for such purposes. An objection or revocation can be informally – and without giving reasons – sent to us via mail, phone or e-mail:

bitfarm Informationssysteme GmbH
Spandauer Str. 18
57072 Siegen
Phone: +49 271 31396-0
E-mail: datenschutz@bitfarm-archiv.de

7. Changes to this policy

This policy will be updated from time to time to protect your personal data. Therefore we recommend that you occasionally revisit our website and reread it. By doing so, you will be up-to-date on how we protect your data and improve the content of our website. Should any significant changes regarding the collection and processing of your personal data be made, we will inform you by easily visible references on our homepage. By visiting and using this website, you agree to the terms and conditions of this privacy policy.

Data protection officer:

Mr Stephan Schneider
Krombacher Straße 24
57223 Kreuztal
Phone: +49 271 33846–0
E-mail: datenschutz@bitfarm-archiv.de

8. Right to appeal to the authorities

Notwithstanding any other administrative or judicial decision, you have the right to appeal to the authorities, especially in the member state where you are located, your workplace, or the location of the alleged violation if you believe that the processing of your personal data is in violation of GDPR.

The authority receiving the appeal shall inform the appealing party of the status and result of the appeal, including the option for a legal decision as per Art. 78 GDPR.

9. Our social media appearances

9.1 Data processing through social networks

We maintain publicly available profiles in social networks. The individual social networks we use can be found below.

Social networks such as Facebook, Twitter etc. can generally analyze your user behavior comprehensively if you visit their website or a website with integrated social media content (e.g. like buttons or banner ads). When you visit our social media pages, numerous data protection-relevant processing operations are triggered. In detail:

If you are logged in to your social media account and visit our social media page, the operator of the social media portal can assign this visit to your user account. Under certain circumstances, your personal data may also be recorded if you are not logged in or do not have an account with the respective social media portal. In this case, this data is collected, for example, via cookies stored on your device or by recording your IP address.

Using the data collected in this way, the operators of the social media portals can create user profiles in which their preferences and interests are stored. This way you can see interest-based advertising inside and outside of your social media presence. If you have an account with the social network, interest-based advertising can be displayed on any device you are logged in to or have logged in to.

Please also note that we cannot retrace all processing operations on the social media portals. Depending on the provider, additional processing operations may therefore be carried out by the operators of the social media portals. Details can be found in the terms of use and privacy policy of the respective social media portals.

9.2 Legal basis

Our social media appearances should ensure the widest possible presence on the Internet. This is a legitimate interest within the meaning of Art. 6 (1) lit. f GDPR. The analysis processes initiated by the social networks may be based on divergent legal bases to be specified by the operators of the social networks (e.g. consent within the meaning of Art. 6 (1) (a) GDPR).

9.3 Responsibility and assertion of rights

If you visit one of our social media sites (e.g., Facebook), we, together with the operator of the social media platform, are responsible for the data processing operations triggered during this visit. You can in principle protect your rights (information, correction, deletion, limitation of processing, data portability and complaint) vis-à-vis us as well as vis-à-vis the operator of the respective social media portal (e.g. Facebook).

Please note that despite the shared responsibility with the social media portal operators, we do not have full influence on the data processing operations of the social media portals. Our options are determined by the company policy of the respective provider.

9.4 Storage time

The data collected directly from us via the social media presence will be deleted from our systems as soon as you ask us to delete it, you revoke your consent to the storage or the purpose for the data storage lapses. Stored cookies remain on your device until you delete them. Mandatory statutory provisions - in particular, retention periods - remain unaffected.

We have no control over the storage duration of your data that are stored by the social network operators for their own purposes. For details, please contact the social network operators directly (e.g. in their privacy policy, see below).

9.5 Individual social networks

9.5.1 Facebook

We have a profile on Facebook. The provider of this service is Facebook Ireland Limited, 4 Grand Canal Square, Grand Canal Harbour, Dublin 2, Ireland. According to Facebook’s statement the collected data will also be transferred to the USA and to other third-party countries.

We have signed an agreement with Facebook on shared responsibility for the processing of data (Controller Addendum). This agreement determines which data processing operations we or Facebook are responsible for when you visit our Facebook Fanpage. This agreement can be viewed at the following link: https://www.facebook.com/legal/terms/page_controller_addendum.

You can customize your advertising settings independently in your user account. Click on the following link and log in: https://www.facebook.com/settings?tab=ads.

Data transmission to the US is based on the Standard Contractual Clauses (SCC) of the European Commission. Details can be found here: https://www.facebook.com/legal/EU_data_transfer_addendum and https://de-de.facebook.com/help/566994660333381.

Details can be found in the Facebook privacy policy: https://www.facebook.com/about/privacy/.

9.5.2 Twitter

We use the short message service Twitter. The provider is Twitter International Company, One Cumberland Place, Fenian Street, Dublin 2, D02 AX07, Ireland.

You can customize your Twitter privacy settings in your user account. Click on the following link and log in: https://twitter.com/personalization.

Data transmission to the US is based on the Standard Contractual Clauses (SCC) of the European Commission. Details can be found here: https://gdpr.twitter.com/en/controller-to-controller-transfers.html.

For details, see the Twitter Privacy Policy: https://twitter.com/privacy.

9.5.3 Instagram

We have a profile on Instagram. The provider is Instagram Inc., 1601 Willow Road, Menlo Park, CA, 94025, USA.

Data transmission to the US is based on the Standard Contractual Clauses (SCC) of the European Commission. Details can be found here: https://www.facebook.com/legal/EU_data_transfer_addendum, https://help.instagram.com/519522125107875 and https://de-de.facebook.com/help/566994660333381.

For details on how they handle your personal information, see the Instagram Privacy Policy: https://help.instagram.com/519522125107875.

9.5.4 XING

We have a profile on XING. The provider is New Work SE, Dammtorstraße 30, 20354 Hamburg, Germany. Details on their handling of your personal data can be found in the XING Privacy Policy: https://privacy.xing.com/de/datenschutzerklaerung.

9.5.5 LinkedIn

We have a LinkedIn profile. The provider is the LinkedIn Ireland Unlimited Company, Wilton Plaza, Wilton Place, Dublin 2, Ireland. LinkedIn uses advertising cookies.

If you want to disable LinkedIn advertising cookies, please use the following link: https://www.linkedin.com/psettings/guest-controls/retargeting-opt-out.

Data transmission to the US is based on the Standard Contractual Clauses (SCC) of the European Commission. Details can be found here: https://www.linkedin.com/legal/l/dpa und https://www.linkedin.com/legal/l/eu-sccs.

For details on how they handle your personal information, please refer to LinkedIn's privacy policy: https://www.linkedin.com/legal/privacy-policy.

9.5.6 YouTube

We have a profile on YouTube. The provider is Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland. Details on how they handle your personal data can be found in the YouTube privacy policy: https://policies.google.com/privacy?hl=en.

 Date: 03.09.2022