The bitfarm-Archiv Document Management System offers all functions of a digital archiving system, Document Management System and Enterprise Content Management System. It captures paper documents manually or automatically via scanner, files, Office documents, e-mails, faxes, sketches, images from various sources. Storing is done centrally on the server, which provides capacity. Internal archiving takes place in the original format as well as in TIFF (if desired also as PDF/A), which guarantees long-term compatibility and platform neutrality.
Manual tagging and/or automatic indexing and sorting
The stored documents are allocated search terms and categorisations via manual tagging and/or automatic indexing and sorting, which are then stored in a database. Access via the network is possible within seconds for all users through the bitfarm-Archiv viewer. The time saving during the search for documents and information is probably one of the main reasons for the use of bitfarm-Archiv Document Management.
Efficiency and performance
Thanks to the efficient MySQL database large amounts of documents of a couple of million can be searched in under 10 seconds. This is exactly the same technology used by Google and others. Importing also offers functions for mass-processing. Thus, many thousands of documents can be processed daily with the help of an efficient scanner. If a single server is too slow for the amount of work, bitfarm-Archiv Document Management can scale up to multiple servers for work distribution purposes without problems. Whole stacks of mixed documents can also be scanned in one go. The bitfarm-Archiv software automatically sees to the separation of individual documents, recognises document types, captures relevant information and sorts them into various target archives - all without the help of the user.
Integration and cooperation
Far-reaching integration possibilities make the use of bitfarm-Archiv flexible and comfortable. Documents from most administration, ERP, PPC and inventory control systems can be transferred automatically. The bitfarm-Archiv client is remote-controllable; an appropriate application is included in the delivery. This allows appropriate documents to be shown in bitfarm-Archiv via keystroke combination without any programming effort.
The integration into the Windows operating system and the most important menus as well as the common Office products (including OpenOffice), ease the use of documents, e-mails and faxes for the user. But bitfarm-Archiv does not only allow easy archiving and quick retrieval of documents. It also offers extensive management functions that are largely active automatically without input: version control, recording, alteration supervision, mother-daughter relationships and document history are some key points.