Document Management - All possibilities with bitfarm-Archiv

Electronic Document Management

Document Lifecycle

Document Archiving

Workflow Management

Document Management Systems in numbers

Reduction of processing costs¹

⠀20-40%

Reduction of work steps¹

⠀20-40%

Reduction of processing time¹

⠀50-90%

¹Source: AWV (Arbeitsgemeinschaft für wirtschaftliche Verwaltung // Consortium for economic management)

Digitalization made easy

bitfarm-Archiv Document Management System offers everything you need in order to archive and manage documents or files electronically. Our intuitively operable & reasonably priced Electronic Document Management software is designed for businesses, institutions and public administration to meet high demands 'out of the box'.

In addition to archiving electronic documents according to legal requirements, bitfarm-Archiv offers professional and user-friendly Enterprise Content Management (ECM). Our solution has built in workflow management and versioning as well as a highly efficient contract management.

Our product is free open source software. It has numerous interfaces and plugins, so it can be easily adapted to individual needs. Smooth integration into your existing IT systems (e.g. merchandise management, corporate accounting, production planning system or ERP solutions) makes implementing bitfarm-Archiv almost effortless. This simplifies the introduction of an EDMS to your company considerably.

Remote collaboration becomes more important every day. Our Software empowers you to make the necessary step towards digitalization without making huge investments. When you work remotely, we provide easy access to your business documents and content. Archive scanned paper documents, import E-Mails, invoices or any other document format. Quickly find, edit or share content. Stay up to date and define tasks wherever you are.

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License-free electronic document management for everyone

Free Download GPL Version

Our free edition is primarily designed for small businesses, personal use and developers. It is also an excellent opportunity to try out bitfarm-Archiv and to familiarize yourself with the basic functionality. Upgrading to the Enterprise Edition is possible at any time.

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The Enterprise Edition in comparison

Our Enterprise Version offers professional document and content management designed for businesses, institutions and authorities. bifarm Archiv meets the legal requirements of the European DSGVO for electronic document archiving. Like the GPL version, our enterprise archive solution is license-free.

► Versions

Service

You will get advice on all aspects of digitally archiving and managing documents.

Service

Project examples

Learn more about creative solutions for different industries and companies.

Projects

Features

Get an overview of features and technical details of bitfarm-archiv.

Features

Always on the move?

Your documents on all of your devices - our mobile-App & Web-Viewer

Electronic Document Management, EDMS, ECM ... What are the differences?

Electronic Document Management = digital management of documents. Document management includes the creation, processing, distribution and archiving of documents as well as the search for documents.

EDMS = Electronic Document Management System according to the definition of the Gabler Wirtschaftslexikon, a "software package for document management", which, in addition to the standard services, offers additional functions such as simultaneous access by several users, multidimensional classification of individual documents and powerful keywording, as well as the administration and verification of access permissions.

ECM = Enterprise Content Management is defined by AIIM as a dynamic combination of strategies, methods and tools that capture, manage, store, preserve and deliver information to support key organisational processes. A clear demarcation between an ECM and a modern DMS turns out to be difficult, since modern document management systems do not only manage and make documents available but provide contents of most different formats and degrees of structuring.

A stunningly fast access to your documents

bitfarm-Archiv applies a new approach to recognizing paper documents and uses Omnipage® OCR , one of the world's leading text recognition systems. Based on this, our product implements a full text search. Thanks to optimized database programming, results are displayed in a matter of seconds, even from hundreds of thousands of documents.

And this is where our slogan comes from: "Don't search - find!" Searching with bitfarm is a pleasure and results are instantly avaiable. And in case full-text search is not sufficient for certain tasks, our software offers extensive possibilities for indexing by using precisely configurable index fields. To ensure that users do not have to bear the costs of maintaining these index fields, rules automate the continuous loading of once learned document types. The data collected with this method can also be processed by other software systems, like corporate accounting or ERP.

Our Customers

"We are always enthusiastic about the fast, qualified and friendly support from the bitfarm support team. The range of services is remarkable"
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"The bitfarm-Archiv support is outstanding. Always competent. Always friendly. Always a solution ready. Always an open ear, even for unusual requirements."
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"We especially appreciate bitfarm-Archiv's ability to adapt the software so flexibly to our business processes."“
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"The search in bitfarm is brilliant. In response to requests from management, we can provide information more quickly without having to search for files - it's simply more structured."
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"The growth of the last few years would not have been possible without bitfarm-Archiv."
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