Tag / Tag Search
A Tag is a manually defined search word for a document.
In cases, where a full-text search is not possible or sensible – e.g. when archiving hand-written documents or sketches – but also in addition to the full-text search – e.g. for logging customer IDs – the so-called tagging of documents can be used.
Usually, a documents is given a tag or a number of tags by the user during archiving. Some archiving systems also allow subsequent tagging; only few Document Management Systems can register a tag or numerous tags automatically via a defined document type through OCR, COLD or barcode.
The tagging of a document complements and expands the Document Management System's metadata basis. The search via tags and metadata has a time advantage as opposed to mere full-text based searches when dealing with large digital archives.