Software to Archive Your Downloaded Templates

Secure Storage for Your Downloaded Files

Import External Docs

Don't scatter downloaded templates across local drives. Import your external contracts and invoices into one secure, digital software.

Smart Filing

Just drag & drop your downloaded PDF or Word files into the software. Intelligent rules classify and file them automatically.

Contract Approvals

You have the draft? Now get it approved. Design simple workflows to route your templates to colleagues or supervisors for review.

Format Flexibility

Whether it's a PDF, Word doc, or Excel sheet you downloaded – bitfarm-Archiv handles them all. No vendor lock-in, just open standards.

Scalable Storage

Start with a few templates and grow to millions of documents. Perfect for businesses that are scaling up their administration needs.

Find Clauses Instantly

Need to find a specific clause in a contract you saved years ago? Our Full-Text OCR Search finds every word in every document in seconds.

Audit-Proof Compliance

Legal templates require legal safety. Meet GDPR and GoBD requirements effortlessly with versioning, history logs, and retention policies.

Free Open Source

Why pay monthly fees for storage? The GPL edition is completely free of charge. Secure your business documents without added costs.

From Download to Archive

Template providers give you the file. We give you the structure. Generating a document is only the first step. To truly professionalize your business, you need a system that manages the lifecycle of your downloaded files.

Instead of saving files in random folders, bitfarm-Archiv indexes every word for instant retrieval. It versions your edits so you never lose an older draft. And most importantly, it stores your contracts in an audit-proof, GDPR-compliant vault that stands up to scrutiny.

The Right Fit For Everyone GPL & Enterprise

Choose the version that's right for you. bitfarm-Archiv is offered in two versions. The GPL version can be downloaded free of charge for private & commercial use in small companies without restrictions, time limits or advertising.

The Enterprise version, on the other hand, offers efficient document management and enterprise content management specifically for use in medium-sized companies, institutions and public authorities.

Like the GPL Edition, the Enterprise Edition is license-free and open source. The bitfarm GmbH offers the possibility to receive the Enterprise version including regular updates, patches and bug fixes within the scope of the charged software support. The resulting costs are manageable - especially if the prices of comparable enterprise document management systems are compared.

Download Free Software

Features: GPL vs Enterprise Edition

Platform & Technology

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Feature	GPL	Enterprise
Architecture	Client – Server	Client – Server
Database	MySQL 8.4 (LTS)	MySQL 8.4 (LTS)
Server Platforms	Windows 10/11, Server 2016 / 2019 / 2022/ 2025 (64-bit)	Windows 10/11, Server 2016 / 2019 / 2022 / 2025 (64-bit)
Client Platforms	Windows 10/11	Windows 10/11, Chrome, Opera, Firefox, Edge, Safari; Android ≥ 5.1, iOS ≥ 12
OCR Engine	Tesseract	Tesseract, OmniPage Ultimate
Barcode Support	×	Rdtifbar 1D (+BCPlus 1D, QR-Code, DataMatrix)
Supported File Types	TIF, PDF, JPG, PNG, MS-Office, Open-/LibreOffice, EML, MSG, PostScript, ZIP, XML (eInvoice preview)	All GPL types + various CAD formats (with preview)
Document Scanner Interface	TWAIN (recommended) / WIA / Network scanner	Same as GPL
E-Mail Integration	Outlook / Thunderbird	Outlook / Thunderbird, POP3 / IMAP4 / SMTP (OAuth2)
Data Import	Drag & Drop, Windows context menu, Print-to-Archive, Watched Folders, MS-/LibreOffice	All GPL methods + SQL-based apps (ERP/PPS/CRM), Mobile app upload
Data Export	File, CSV, XLS, OpenOffice	All GPL options + XML, custom CSV, self-contained archives (Z3)
Installation / Storage Location	On-premise or Cloud	On-premise or Cloud
Languages	Full German + English UI	Same as GPL + client-side machine-translation to 20+ languages
Max. Archived Documents	Only limited by storage	Same as GPL
Max. Documents / Day (with OCR)	≈ 2 000	≈ 50 000 (with clustering)
Number of Users	Unlimited (1-5 recommended)	Unlimited (≤ 5 000 recommended)
Multi-Tenancy	×	✓
Multiple Sites / Databases	×	✓
Terminal Server / Citrix	✓ (client only)	✓ (client only)
Work via VPN / Home Office	✓	✓
Central Client Update	×	✓

Scope of Functions

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Feature	GPL	Enterprise
Search Functions	Universal search (full-text, links, keywords, fields, users, etc.) with Boolean logic & in-document highlighting	Same as GPL
Saved Searches (Bookmarks)	Local	Local & Global
Standard UI Features	Flexible panes, context menus, auto-complete, multiselect lists, sort/filter/group/report	Same as GPL
Filing Organisation	Custom tree of repositories/archives with field-level permissions	Same as GPL
Filing Functions	Import / Move / Duplicate / Delete	All GPL options + store as symbolic link
Document Functions	Edit, open original, save locally, print, e-mail, copy to clipboard	Same as GPL
Document View	Zoom/scroll, page thumbnails, rotate, enhance, notes, hit-highlighting, stationery, full-screen	Same as GPL
Graphic Tools	Text notes, stamps, pens, lines, highlighter, arrow, private/public layers	Same as GPL
Stamp Functions	Automatic status buttons	Status buttons + plugin actions (e.g. DATEV transfer)
Metadata	Full-text, keywords, additional/status/table fields, dates, doc-type, creator, links, comments, history	Same as GPL
Editing Functions	Exclusive edit mode, check-out/in, external edit, pick-lists, graphic tools	Same + version control & change notification
Work Organisation	Watch list, reminders, forward with feedback, templates, escalation monitoring	Same as GPL
Active Info on New Tasks	Monitored reminders with pop-ups	Monitored reminders & bookmarks with pop-ups / email alerts
Document Subscription	×	✓
Versioning	×	✓
Out-of-Office Replacement	×	✓
Supervisors / Controllers	×	✓
Contract Management	×	✓
Self-Contained Archives	×	✓
Usability Features	In-place editing, hot-keys, auto-save layouts, drag-&-drop, multi-screen, favourites, etc.	Same as GPL
Accessibility	Keyboard use, high-contrast scheme, colour & icon sets, limited screen-reader support	Same as GPL
GUI Designs	8 themes	20+ themes

Business Logic & Automation

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Feature	GPL	Enterprise
RegEx Support in Bookmark Editor	✓	✓
Forwarding when Absent	×	✓
Automatic Capture	One-click batch scan, watched folders, print data import	All GPL + barcode separator support
Automatic Sorting	By content	By barcode & content
Automatic Tagging	Rules extract data from known document types	Same + via barcode
Regex-Based Tagging & File Building	✓	✓
Automatic Linking (Records Mgmt.)	✓	✓
Automatic Workflow	Multi-step (parallel / sequential) with conditions & reminders	Same + global bookmarks & notifications
Custom Business Intelligence (Plugins)	×	✓

Administration

⌄

Feature	GPL	Enterprise
Integrated Admin UI	✓	✓
User Accounts	Add / change / block / delete, group & role management	All GPL + AD, deputies, controllers
Copy / Paste Objects & Permissions Across Archives	✓	✓
Field Types	Alphanumeric, integer, currency, float, date, single/multi select, status, table, DLM fields	Same as GPL
Field Properties & Search Modes	Begins/ends/contains; lists fixed or user-extendable; linking & naming functions	Same as GPL
Rights per Field / Structure	Read, Write, Modify	Same as GPL
Function Permissions per Archive	Show, Search, Edit, Write, E-mail, Move, Print, Delete, Link, Import, History, Cancel WF, Admin, Log Read, Store audit-proof, Notes read/write/edit	All GPL + Export
Document Lifecycle (DLM)	Fixed or workflow-driven retention per doc-type/metadata	Same as GPL
Mandatory Fields	✓	✓
Input Plausibility Check	×	✓
Black / Whitelist for Files & Mail Attachments	✓	✓
Duplicate Check	Simple (file comparison)	Advanced (via metadata)
Reporting	8 user/group/archive/permission reports + admin log export	Extensive user, group & permission reports
Local Client with Auto-Updates	×	✓
Active Directory Integration	×	✓
Troubleshooting & Analysis	Server/Client logs, adjustable log levels	Same as GPL

Interfaces & Standards

⌄

Feature	GPL	Enterprise
Client-Server Communication	SSL secured	SSL secured
E-Invoicing (XRechnung / ZUGFeRD)	✓	✓
MS Office & Outlook Integration	✓	✓
Integration in Thunderbird	✓	✓
Archiving David / Faxware E-mails & Faxes	✓	✓
Metadata Import from Other Systems	×	✓ (ODBC, TXT/CSV/XML, scripting)
Converter	LibreOffice	LibreOffice + ACME-CAD + ISBConverter + others
SAP Interface / Content Server	×	✓
Supported ERP/CRM/PPS Systems	Works with any system that outputs a print job; viewer can be launched via command line	As GPL + ready-made adapters for SAP ERP/B1, Dynamics NAV/AX, Sage, Infor, Datev … (40+ systems)
Archiving AS/400 COLD Records	×	✓
DATEV Interface	×	✓
HTTP-API	×	✓
Plugin Interfaces	×	✓
GoBD Compliance	✓ (with proper procedure doc)	✓
GDPR Compliance	✓ (with appropriate configuration)	✓
ISO 9001 Workflow Support	✓	✓

Licensing, Support & Services

⌄

Feature	GPL	Enterprise
License Costs per User/PC	None	None (Support fee tiered by users)
License Costs per Scan Station	None	None
Volume-dependent License Fees	None	None
Optional Paid Add-on Modules	None	Barcode Reader (2D/DM/QR), OmniPage Ultimate
Commercial Use	✓	✓
Integrated Advertising / Adware	None — digitally signed installer	None
License Type	GPL v2	GPL v2
Support	Community Forum	Professional Support & Maintenance
Consulting & Training	×	✓ (analysis, planning, install, coaching, go-live)
Installation Service	×	✓

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